Job Aid: Logbook at a Glance
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The logbook view
| # | Area | What it does |
|---|---|---|
| 1 | Tabs | Your open logbooks. Click a tab to switch. |
| 2 | + button | Add another logbook to your tabs. |
| 3 | Logbook Text | Type your entry here. |
| 4 | Priority | Set urgency before submitting: Advisory, Minor, Major, Critical. |
| 5 | Type | Set entry type before submitting: Information, Question, Decision, Answer. |
| 6 | Translations toggle | Turn ON to auto-translate entries you create. Resets each session. |
| 7 | Quick Entry | Submit the entry immediately with current Priority and Type. |
| 8 | + Add New Detailed Entry | Open the full form for attachments, location, backdated times, or Copy To. |
Quick reference
| I want to... | Do this |
|---|---|
| Post a fast update | Type in Logbook Text → click Quick Entry |
| Attach a photo or file | Click + Add New Detailed Entry → scroll to Attachments |
| Pin an entry to the map | Click + Add New Detailed Entry → scroll to Location → click the map |
| Reply to an entry | Click the chevron (▸) on the entry → type your response |
| Copy an entry to another logbook | Click + Add New Detailed Entry → use the Copy To dropdown |
| Filter entries | Click the filter icon or kebab on any column header |
| Switch logbooks | Click a different tab, or click + to add one |
| See all logbooks and activity | Go to the logbook dashboard (logbook icon in left sidebar) |
| Enable translations | Toggle Enable automatic translations ON before posting |
Priority colors
| Color | Level | Use when |
|---|---|---|
| 🟢 Green | Advisory | General updates, FYI |
| 🟡 Yellow | Minor | Routine, standard updates |
| 🟠 Orange | Major | Important, needs attention |
| 🔴 Red | Critical | Life safety, immediate threat |
Entry types
| Type | Use for | Example |
|---|---|---|
| Information | Updates, observations, reports | "Water level at gauge 12 is 28.3 ft, rising" |
| Question | Requests for info or clarification | "Is Millbrook HS ready to receive evacuees?" |
| Decision | Command decisions, authorizations | "Shelter-in-Place ordered for 0.5-mile radius" |
| Answer | Replies to questions (usually threaded) | "Confirmed: ARC shelter team on-site at Millbrook HS" |
Things to remember
- Quick Entry stays set. Priority and Type dropdowns keep their values between entries. Set once, post many.
- Translations reset every session. Toggle it ON at the start of each shift if your event is multilingual.
- Threads are one level deep. If a thread spawns a new topic, start a new parent entry.
- Entries with a location appear on the map. Other users see them without re-entering the information.
- When in doubt, log it. A missing record costs more than an extra entry.